EVENT ORGANIZATION: PROMOTION OF A PRODUCT

 

EVENT ORGANIZATION: PROMOTION OF A PRODUCT

TO DO LIST

Tasks to do before the event begins

• -          My team and I made chosen a date for the event
• -          My assistant makes Jessica to find a big place for the 300 people we have invited for the event
• -          The manager made us rescheduled the event for next month for 5 hours from 5p.m to 10p.m at night
• -          I let maria prepared the catering for the event
• -          I have chosen the personal (Waitress, security, speakers) for the event
• -          This event requires several working groups
• -          The entire groups had been divided in 3 team works
• -          I made the decoration, catering, lighting will be in charge of the first group.
• -          I let my assistant make the employees will be in charge of the second group
• -          I made the welcome to the event, the guests, and the speaker be provided by the third group.
• -          I had jhon contact the speakers, confirming their attendance.
• -          I made Pia contact with artist´s agencies, confirming their attendance
• -          I made Kammi contact with the futures sponsors
• -          The commercial area of our company will make the marketing and publicity plan
• -          I had Carla send out the invitations to the event.

Tasks to be carried out the day before

• -          I will have the IT team check the internet connection.
• -          I made the third team work had copies of guest lists, equipment, where everyone will be seated, etc.
• -          I will make the entire group review step by step the plan to verify that nothing is left pending and that everything is going as planned.
• -          I will make sure everyone has an emergency contact in case there are any serious unforeseen events.
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Tasks to perform on the day of the event

• -          I will make the third group check that everyone has their tickets.
• -          I will get Harry and his team to take photographic and audiovisual material.
• -          I will have Criss and Julia check that guests arrive at the scheduled time.

 

Tasks to do after the event

• -          I will have the manager thank attendees and participants.
• -          I will make the IT team share the audiovisual material on social networks.
• -          I will make the first group send a short survey to guests to find out what they thought of the event
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